Privacy Policy for
The College Athlete Network

Table of Contents

• Definitions
• Information Collection and Use
• Use of Data
• Legal Basis for Processing Personal Data under GDPR
• Retention of Data
• Transfer of Data
• Disclosure of Data
• Security of Data
• Do Not Track Signals
• Your GDPR Data Protection Rights
• Service Providers
• Analytics
• Payments
• Links to Other Sites
• Children's Privacy
• Changes to This Privacy Policy
• Contact Us

Summary

At The College Athlete Network LLC, we greatly value your privacy. This summary outlines how we handle your information when you use our website, www.collegeathletenetwork.org:

• What We Collect: We collect personal details like your name, email, phone number, university, and sport(s) played, as well as public data from third-party sources (e.g., university rosters). We also gather usage data, like IP addresses and browsing activity, using cookies to improve your experience.
• How We Use It: Your data helps us provide and enhance our services, offer personalized features, ensure security, and analyze usage. We do not sell or distribute your personal data to any third parties.
• Your Rights: You can access, update, delete, or restrict your data. European users have additional GDPR rights, like data portability. Contact us at admin@collegeathletenetwork.org to exercise these rights.
• Data Sharing: We use trusted providers like Stripe for payments and Google Analytics for insights, but your data remains confidential and isn’t shared beyond these services.
• Security & Retention: We protect your data with encryption and other measures, retaining it only as long as needed (up to 36 months) or as required by law.
• Children’s Privacy: Our service is not for users under 18, and we don’t knowingly collect their data.

For details, read our full Privacy Policy below. Questions? Email us at admin@collegeathletenetwork.org.

Definitions

"Service" means the www.collegeathletenetwork.org website and any future mobile application operated by The College Athlete Network LLC.

"Personal Data" means data about a living individual who can be identified from those data (or from those and other information either in our possession or likely to come into our possession).

"Usage Data" is data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).

"Cookies" are small files stored on your device (computer or mobile device).

"Data Controller" means the natural or legal person who (either alone or jointly or in common with other persons) determines the purposes for which and the manner in which any personal information are or are to be processed. For the purpose of this Privacy Policy, we are a Data Controller of your Personal Data.

"Data Processors (or Service Providers)" means any natural or legal person who processes Personal Data on our behalf under our instructions, such as payment processors or analytics providers. For the purpose of this Privacy Policy, we are a Data Controller of your Personal Data.

"Data Subject (or User)" is any living individual who is using our Service and is the subject of Personal Data.

Information Collection and Use

Types of Data Collected

We collect several different types of information for various purposes to provide and improve our Service to you.

Personal Data

While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personally identifiable information may include, but is not limited to:

• 1. First name and last name
• 2. Email address
• 3. University Attended
• 4. Sport(s) played
• 5. Phone number
• 6. IP Address

We maintain and source publicly available professional, educational, and personal contact information for our athlete network users. We do not wish to be contacted by users for purposes unrelated to the intended use of this data. We do not and will not sell or distribute any Personal Data to any third parties.

We do not require any university to provide roster data; however, if a university chooses to do provide us with some of their additional data, such data will be kept strictly confidential.

User Usage Metrics

We may also collect information on how the Service is accessed and used. This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When you access the Service with a mobile device, this Usage Data may include information such as the type of mobile device you use, your mobile device unique ID, the IP address of your mobile device, your mobile operating system, the type of mobile Internet browser you use, unique device identifiers and other diagnostic data.

Tracking & Cookie Data

We use cookies and similar tracking technologies to track the activity on our Service and we hold certain information.

Cookies are files with a small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Other tracking technologies are also used such as beacons, tags and scripts to collect and track information and to improve and analyze our Service.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

Examples of Cookies we use:

Session Cookies. We use Session Cookies to operate our Service.

Preference Cookies. We use Preference Cookies to remember your preferences and various settings.

Security Cookies. We use Security Cookies for security purposes.

Use of Data

The Company uses the collected data for various purposes:

• To provide and maintain our Service
• To notify you about changes to our Service
• To allow you to participate in interactive features of our Service when you choose to do so
• To provide high quality customer support
• To gather analysis or valuable information so that we can improve our Service
• To monitor the usage of our Service
• To detect, prevent, and address technical issues

LEGAL BASIS FOR PROCESSING PERSONAL DATA UNDER THE GENERAL DATA PROTECTION REGULATION (GDPR)

If you are from the European Economic Area (EEA), The Company’s legal basis for collecting and using the personal information described in this Privacy Policy depends on the Personal Data we collect and the specific context in which we collect it.

As a resident of the European Economic Area (EEA), you have certain data protection rights. The Company aims to take reasonable steps to allow you to correct, amend, delete or limit the use of your Personal Data. If you wish to be informed about what Personal Data we hold about you and if you want it to be removed from our systems, please contact us.

We process Personal Data based on your consent (e.g., for account creation), legitimate interests (e.g., to improve our Service), or to fulfill contractual obligations. To exercise your GDPR rights, such as accessing or deleting your data, email us at admin@collegeathletenetwork.org. We will respond within 30 days after verifying your identity.

In certain circumstances, you have the following data protection rights:

• 1. The right to access, update or delete the information we have on you. Whenever made possible, you can access, update or request deletion of your Personal Data directly within your account settings section. If you are unable to perform these actions yourself, please contact us to assist you.
• 2. The right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete.
• 3. The right to object. You have the right to object to our processing of your Personal Data.
• 4. The right of restriction. You have the right to request that we restrict the processing of your personal information.
• 5. The right to data portability. You have the right to be provided with a copy of the information we have on you in a structured, machine-readable and commonly used format.
• 6. The right to withdraw consent. You also have the right to withdraw your consent at any time where The Company relied on your consent to process your personal information.

Please note that we may ask you to verify your identity before responding to such requests.

You have the right to complain to a Data Protection Authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority in the European Economic Area (EEA).

Retention of Data

The Company will retain your Personal Data only for as long as is necessary as described in this Privacy Policy, but for no more then 36 months on a rolling basis. We will retain and use your Personal Data only to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our legal agreements and policies.

The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our Service, or we are legally obligated to retain this data for longer periods.

Service Providers

We do not employ third party companies and individuals to facilitate our Service (“Service Providers”), provide the Service on our behalf, perform Service-related services or assist us in analyzing how our Service is used.

No third parties will have access to our Personal Data or will be able to disclose or use it for any other lawful purpose.

Analytics

We may use third-party Service Providers to monitor and analyze the use of our Service.

Google Analytics

Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualise and personalise the ads of its own advertising network. For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page:https://policies.google.com/privacy.

Payments

We provide paid products and/or services within the Service. In that case, we use a third-party service named Stripe for payment processing (e.g. payment processors). Stripe's Privacy Policy can be viewed at https://stripe.com/us/privacy.

We do not and will not store or collect your payment card details. That information is provided directly to our third-party payment processors whose use of your personal information is governed by their Privacy Policy. These payment processors adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, MasterCard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of payment information.

Children's Policy

Our Service is not directed to anyone under the age of 13, and we do not knowingly collect personally identifiable information from children under 13, in compliance with the Children’s Online Privacy Protection Act (COPPA). If you are a parent or guardian and you are aware that your child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children under 13 without verification of parental consent, we take steps to remove that information from our servers.

Changes to this Privacy Policy

We may and we do update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Transfer of Data

Your information, including Personal Data, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction.

If you are located outside United States and choose to provide information to us, please note that we transfer the data, including Personal Data, to United States and process it there.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

The Company will take all reasonably necessary steps to ensure that your Personal Data is handled securely and in accordance with this Privacy Policy. We will not transfer your Personal Data to any organization or country unless adequate safeguards are in place, including measures to protect the security and confidentiality of your data and other personal information.

Disclosure of Data

Business Transaction

If The Company is involved in a merger, acquisition or asset sale, our Personal Data may be transferred. We will provide users notice before our Personal Data is transferred and becomes subject to a different Privacy Policy.

Disclosure for Law Enforcement

Under certain circumstances, The Company may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Legal Requirements

The Company may disclose your Personal Data in the good faith belief that such action is necessary to:

• 1. To comply with a legal obligation.
• 2. To protect and defend the rights or property of www.collegeathletenetwork.org.
• 3. To prevent or investigate possible wrongdoing in connection with the Service
• 4. To protect the personal safety of users of the Service or the public
• 5. To protect The Company against legal liability.

OUR POLICY ON “DO NOT TRACK” SIGNALS UNDER THE CALIFORNIA ONLINE PROTECTION ACT (CALOPPA)

We do not support Do Not Track (“DNT”). Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked.

You can enable or disable Do Not Track by visiting the Preferences or Settings page of your web browser.

Security of Data

The security of our data is important to us. But remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security. We employ access controls, encryption, 2-factor authentication, and other commercially reasonable measures to protect our data.

Contact Us

If you have any questions about this Privacy Policy, please contact us by email at admin@collegeathletenetwork.org.